Supply Chain – Head of Settlements and Control

March 22, 2024

Supply Chain – Head of Settlements and Control

Reference0028

  • Standard / Permanent
  • IE-L-Dublin
  • STEERING
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Job Title

Supply Chain – Head of Settlements and Control

Business Unit

Supply Chain Operations

Contract Type

Permanent contract

Location

Dublin, Sandyford

About BNP Paribas: 

At BNP Paribas, we center our values on what drives the company forward. Our driving forces are Agility, Client Satisfaction, Compliance Culture and Openness.

Ø  Agility: we want to behave more simply to embrace useful innovation and digital transformation.

Ø  Client Satisfaction: we believe that our success lies in being the customers’ and clients’ preferred choice. We seek to listen carefully to them and work closely with them.

Ø  Compliance Culture: We believe in promoting clear rules to foster a strong culture of compliance and ethics.

Ø  Openness: We promote open-minded attitudes towards our stakeholders. We aim for everyone in Group to feel included, to have their say and be empowered.

Our strengths are based off four key areas of Stability, Expertise, Responsibility and Good Place to Work.

Ø  Stability: we build upon our solid, long-term oriented management, our diversified and integrated business model and our international footprint.

Ø  Expertise: We build upon our recognized and expanding knowledge of our teams.

Ø  Responsibility: We build upon our culture of responsibility and integrity to ever better serve the interest of our customers.

Ø  Good Place to Work: We foster a stimulating workplace where people are treated fairly and with respect.

Role:

BNPP Dublin Operations department consists of 4 inter-related departments: SCM Operations, Banking & Loan Operations, Markets Middle Office, and Client Administration.

Within the SCM Operations teams, there are 3 separate teams to manage the operations and risk. These are Supply Chain Funding, Supply Chain Settlements and SCM Control.

The function of the Supply Chain Settlements (SCS) team is to settle the receipt of invoice transactions on behalf of global corporate clients of the BNPP Group. Non-receipt of settlements is investigated with clients and reported according to the Group escalation policy.

This specific role is accountable for the timely settlement of invoices, the appropriate escalation to the Head of Supply Chain Operations, and control framework to ensure full compliance with local and group procedures. It requires team leadership, a complete knowledge of all workload and systems and ability to assess all risk aspects. 

Key Responsibilities:

Team Management

·       Team Organisation and Structure:

o   Ensure that there are sufficient resources in the settlement and controls team to securely manage the activity and any issues reported to Head of SC Operations.

o   Responsible for staff activities among others: Appropriate organisation within the team, reviews and appraisals, staff development, training & succession planning

·       Production Task Completion: Accountable for the delivery of all settlement tasks assigned to the teams and ensure timely completion with appropriate controls.

·       Meeting Management: Participation in and leading meetings with stakeholders as required.

·       Project Management: Manage and participation in department, cross functional and ITO projects

Department and Activity Oversight

·       Settlements: Oversee Settlement process to ensure all tasks & controls within the activity are performed.

·       Overdues Management: Complete oversight of all aspects of the various settlement processes, including implementation of the Escalation policy for Overdues

·       Program Analysis: Structured reviews and reporting of all settlements to indicate issues, workload and potential risks. This analysis should feed into the Payable/Receivable Operational Committee.

·       Operational Risk: Continuous review and reporting of all operational risk in all processing aspects including processing, compliance & systems

·       Transaction Processing: Accountable for all production tasks described below to oversee they are delivered to a high standard and on time

·       Incident Management: Assess all settlement incidents, timely escalation to Operations management & OPC and remediate where required.

·       New Activity: Participation in TAC/NAC where applicable for new activities and transactions. Ensure the settlement process will be secure to manage any new activity

·       Efficiency: Drive settlement efficiency initiatives and implementation of these initiatives  in Operations settlement processes & controls.

·       Financial Security: Continually assess Financial Security requirements, risks and systems in the operational activity to ensure full compliance with BNPP Group requirements

Control Framework

·       Internal Control Framework:

o   Development, implementation & review of internal controls relating to the settlement activity

o   Maintain catalogue of settlement controls (Local, Group & departmental)

o   Daily validation of performed settlement controls

o   Nostro breaks for SCM settlement accounts are cleared daily & justified

·       Accounting Control: Ensure that all accounting transactions are correctly processed, investigated and remediated. Ensure that all accounts are correctly justified and certified each month.

·       Procedures & Controls; Ensure Procedures relating to Settlements are up to date and ensure Operations Team processes adhere to Group Policies & guidelines.

·       Risk Assessments: Maintenance of Control plans, participation in RCSA reviews, and action plans where applicable

Production

With the Head of SC Settlements and the SC Control team, ensure that all operational processes and controls are completed on time and accurately

·       Payment and Settlement of non-discounted invoices

·       Processing of direct debit files to request client settlement

·       Settlement of Invoice payments

·       Investigation of Overdue invoices

·       Client Queries and investigations,

·       Suspense, nostro and control account reconciliation and monitoring

Qualifications & Experience required for this role:

·       Business/Finance 3rd level qualification

·       Minimum 8 years’ experience in a Banking Operational leadership role

·       Proven experience in a control focused environment

·       Strong knowledge of accounting processes & controls

·       Proven ability to interact effectively with senior stakeholders

·       Ability to identify and prioritise workload

·       Organisational – Ability to manage time, plans, structure, prioritise and coordinate resources

·       Proactivity to anticipate requirements and risks

·       Critical Thinking – Ability to question tasks, identify and implement areas of improvement

·       Adaptability – Recognise the need and ongoing implementation of changes

·       Ability to share/Pass on Knowledge

·       Proven clear and concise communication skills

·       Proven strong organisation skills

Why Work with Us?

Ø  We are the bank for a changing world and aim to build positive change together with our employees. 

Ø  We are a team of passionate people who genuinely care about what we do and the impact our work delivers to our clients. We operate in a highly collaborative, open-minded environment that embraces innovation and creativity. 

Ø  Our remuneration and benefits packages are generous, with competitive salaries, a discretionary bonus scheme, company pension contribution, comprehensive private healthcare packages, and numerous other benefits.

Ø  We have a genuine commitment to work-life balance throughout the whole organisation. We are also committed to equality, diversity and inclusion and actively promote equal opportunities. 

Ø  Development and mobility is actively encouraged. We are a learning company – there is real opportunity to grow, develop and expand your skills, experience and career path.

Ø  We are a global company operating in over 60 countries with over 190,000 employees from over 150 nationalities. In Ireland we have approximately 500 employees across Dublin and Galway working in Corporate Institutional Banking (CIB) and BNP Paribas Security Services (BP2S) and Greenval.

Compliance Culture: We believe in promoting clear rules to foster a strong culture of compliance and ethics.  We would expect any incoming member of staff to respect all financial security related legislation, including: anti-money laundering (AML); countering the financing of terrorism (CFT); international financial sanctions and embargoes (IFS); anti-bribery and corruption (ABC); KYC; ongoing client related data screening; and transaction monitoring.  BNP Paribas have clear policies on these topics which all staff are expected to familiarise themselves with upon successful entry to the Group.

Equality and Diversity

BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.

By submitting your application, you agree to BNP Paribas completing a background check and screening in advance of any potential offer being made

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