Senior Administrator – Supply Chain Settlement

July 5, 2024

Senior Administrator – Supply Chain Settlement

Reference0044

  • Permanent
  • IE-Dublin
  • OPERATION PROCESSING
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Job Title: Senior Administrator – Supply Chain Settlement
Business Unit: Corporate & Institutional Banking
Contract Type: Permanent Contract
Location: Sandyford, Dublin
About BNP Paribas:
At BNP Paribas, we center our values on what drives the company forward. Our driving forces are Agility, Client Satisfaction, Compliance Culture and Openness.
  • Agility: we want to behave more simply to embrace useful innovation and digital transformation.
  • Client Satisfaction: we believe that our success lies in being the customers’ and clients’ preferred choice. We seek to listen carefully to them and work closely with them.
  • Compliance Culture: We believe in promoting clear rules to foster a strong culture of compliance and ethics.
  • Openness: We promote open-minded attitudes towards our stakeholders. We aim for everyone in Group to feel included, to have their say and be empowered.
Our strengths are based off four key areas of Stability, Expertise, Responsibility and Good Place to Work.
  • Stability: we build upon our solid, long-term oriented management, our diversified and integrated business model and our international footprint.
  • Expertise: We build upon our recognized and expanding knowledge of our teams.
  • Responsibility: We build upon our culture of responsibility and integrity to ever better serve the interest of our customers.
  • Good Place to Work: We foster a stimulating workplace where people are treated fairly and with respect.
Role:
BNPP Dublin Operations department consists of 4 inter-related departments. These are SCM Operations, Banking & Loan Operations, Markets Middle Office and Client Administration. Within the SCM Operations teams, there are 3 separate teams to manage the Operations and risk. These are Supply Chain Funding, Supply Chain Settlements and SCM Control. The function of the Supply Chain Settlements (SCS) team is to settle invoices on behalf of global corporate clients of the BNPP Group. The transactions consist of settlement of funds received for invoices due for client repayment. Non-receipt of settlements are investigated with clients and reported according to the Group escalation policy.
The role is accountable to the Head of Supply Chain Settlements. It requires processing, validation and analysis of settlements due and 1st level client queries.
Key Responsibilities:
Department and Activity Processing
• Production Task Completion: Responsible for the delivery of agreed department production tasks described below, to ensure all tasks are performed in a timely and accurate manner. .
• Client-Centric: Ensure client requests are managed in a timely and professional manner, maintaining strong communication and Client service.

Control Framework
• Accounting Control: Ensure that all accounting transactions are correctly processed, investigated and remediated. Ensure that all accounts are correctly justified and certified each month.
• Procedures & Controls: Keep Procedures up to date.

Production
Responsible for agreed operational processes (not exhaustive) and ensure timely and accurate completion
Transaction Processing:
• Payment and Settlement of non-discounted invoices
• Processing of direct debit files to request client settlement
• Settlement of Invoice & inventory sales payments
• Financial Security checks on all documents where applicable
Transaction Validation:
• Validation of all Supply Chain settlement transactions
• Financial Security controls on all applicable documents
• End of Day controls on processing queues
Accounting:
• Suspense, nostro and control account reconciliation and monitoring
Client Analysis:
• Client & overdues 1st level Queries
• Analysis and escalation of client issues
Qualifications & Experience required for this role:
• Business/Finance 3rd level qualification preferable
• Minimum 1 year experience in an Operational role
• Strong Organisational skills
• Strong knowledge of Accounting processes
• Strong knowledge of MS Office suite (excel, word, PowerPoint)
• Ability to work under pressure and to tight deadlines.
• Clear and Concise communication skills
Why Work with Us?
  • We are the bank for a changing world and aim to build positive change together with our employees.
  • We are a team of passionate people who genuinely care about what we do and the impact our work delivers to our clients. We operate in a highly collaborative, open-minded environment that embraces innovation and creativity.
  • Our remuneration and benefits packages are generous, with competitive salaries, a discretionary bonus scheme, company pension contribution, comprehensive private healthcare packages, and numerous other benefits.
  • We have a genuine commitment to work-life balance throughout the whole organisation. We are also committed to equality, diversity and inclusion and actively promote equal opportunities.
  • Development and mobility is actively encouraged. We are a learning company – there is real opportunity to grow, develop and expand your skills, experience and career path.
  • We are a global company operating in over 60 countries with over 190,000 employees from over 150 nationalities. In Ireland we have approximately 500 employees across Dublin and Galway working in Corporate Institutional Banking (CIB) and BNP Paribas Security Services (BP2S) and Greenval.
Compliance Culture: We believe in promoting clear rules to foster a strong culture of compliance and ethics. We would expect any incoming member of staff to respect all financial security related legislation, including: anti-money laundering (AML); countering the financing of terrorism (CFT); international financial sanctions and embargoes (IFS); anti-bribery and corruption (ABC); KYC; ongoing client related data screening; and transaction monitoring. BNP Paribas have clear policies on these topics which all staff are expected to familiarise themselves with upon successful entry to the Group.
Equality and Diversity
BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.
By submitting your application, you agree to BNP Paribas completing a background check and screening in advance of any potential offer being made
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